How Do I Roster and Manage Users with User Management?

With Kiddom’s User Management feature, administrators have the ability to roster their school and/or district’s staff and students! 

Note: If your school or district uses an integration system, such as Clever or Classlink, to roster with Kiddom, you will not be able to make the changes described in this article. If you need to make any adjustments to rosters in Kiddom, please contact your school/district's admin or IT team.

Information Needed to Roster Students and Staff:

In order to roster students and staff, make a copy of this spreadsheet and enter the following information (make sure to leave the column headers):

• Name: first and last name
• Email: teacher and student school email addresses 
• Role: Teacher or Student
• Class Code (class_code): If teachers have created their classes on Kiddom and have shared their class codes with you, you can roster students to the appropriate classes by filling in the Class Code column for each student. When rostering teachers and administrators or if teachers have not created classes yet, please leave this column blank.
• School Name (school_name): Enter the school name where users should be rostered.

If you are a school administrator, the following column headers will be required in your csv upload:

• Name, Email, and Role

If you are a district administrator, the following column headers will be required in your csv upload:

• Name, Email, Role, and School Name (school_name)

Rostering Users in Kiddom:

1. Once your spreadsheet is complete, you will need to download it in .csv format.
2. Log into your Kiddom account. Once you are logged in, you will see your curriculum page that displays the curricula your school or district has access to in Kiddom.
3. Hover over the left-side menu and click on User Management (silouhette icon).

3. This will take you to your school or district’s User Management page (depending on your type of role). 
4. Then click the blue Add Users button in the upper right corner.

5. A new upload box will appear. You can either drag & drop the .csv file or click “upload from your device” and select the .csv file you want to upload. You can also download the spreadsheet template on this page.

   Note: If you receive an error while uploading the file, please contact your CSM or the support team at support@kiddom.co.

6. Once your users are rostered, you can send them login instructions by selecting their accounts and clicking “Send Login Instructions”. The users will receive an email with directions to login.

Congratulations! You have successfully rostered your staff and students! You can add more staff and students by clicking the Add Users button and uploading a revised or new .csv file.

We Rostered! Now what?

We feel that schools should have the option to control how users are accessing their accounts. In order to accommodate the various technology setups that district administrators facilitate, here is a breakdown of how teachers and students can access Kiddom once rostered. Please use the route that makes the most sense for your users.

How can teachers and students access their accounts?

All users can login by going to kiddom.co/login. Here are the two most common methods for logging into Kiddom:

1. Logging in with Google SSO: If your users have school-issued Google accounts, they can log in using the “Sign in with Google” button.

2. Logging in with email and password: The user template includes a column to add a default password for your users (ex. MidvaleHS123). Users will be able to log into Kiddom using their email and that password. Once logged in, users can update their passwords using the Account Settings menu (avatar icon).

   

   

   
   

This article provides guidance you can share with teachers that shows both login options. Please refer specifically to the “Email & Password” and “Sign in with Google” sections. 

If students were not enrolled using the spreadsheet, students will need to be invited to teacher's classes or provided with the class code to join for the first time. Use this Student Onboarding Slide Deck to get your students onto Kiddom. This slide deck contains all the information needed to get students onto Kiddom, along with helpful videos and screenshots that will teach them how to use the platform.

What else can I do with Kiddom’s User Management feature?

Edit Users

To edit a user's profile, click on their name. The user's profile will appear that displays a snapshot of their information, including their name, email, school, role, and editor permission (teachers and administrators only). Click on the “Edit Account” button at the bottom of the pop-up to edit any of these fields.

Grant Editor Permissions

You can also grant Editor permissions for teachers and administrators. Click here to learn more about curriculum management as an Editor. 

Reset Passwords

If any of your users need to reset their password, you can prompt a password reset email to be sent to their listed email address. Click on the user, click “Edit Account”, and click “Password Reset”. 

Delete Users

There are two ways to remove users from your school/district. First, you can click the checkbox next to a user’s name to select their account and click “Delete Users” at the top. This is a quick way to delete multiple users all at once. 

Another option is to open a user's profile by clicking on the user you want to remove and click “Edit Account” in the pop-up. Click “Delete User” at the bottom.