How Do I Roster and Manage Users with User Management?

With Kiddom’s User Management feature, administrators have the ability to self roster their school and/or district’s staff and students!

Information Needed to Roster Students and Staff:

In order to roster students and staff, make a copy of this spreadsheet and enter the following information (make sure to leave the column headers):

Name: first and last name
Email: teacher and student school email addresses
Role: Teacher, Student, or Administrator
Class Code (class_code): If teachers have created their classes on Kiddom and have shared their class codes with you, you can roster students to the appropriate classes by filling in the Class Code column for each student. You can leave this blank when rostering Teachers and Administrators.
School Name (school_name): Enter the school name where users should be rostered.

If you are a school administrator, the following column headers will be required in your csv upload:

Name, Email, and Role

If you are a district administrator, the following column headers will be required in your csv upload:

Name, Email, Role, and School Name (school_name)

Rostering Users on Kiddom:

Sign in to your Kiddom account. Once you are logged in, you will see your curriculum page that displays the curriculum your school or district has access to in Kiddom.
Hover over the left side menu and click on “User Management”.

This will take you to your school or district’s User Management page (depending on your specific administrator role).

Then click the blue Add Users button in the upper right corner.

From this section, you will be able to upload a csv file that contains the necessary information for rostering users. You can either drag & drop the csv file or click “upload from your device” and select the csv file you want to upload. You can also download a template, fill it in with the necessary information, and upload it as a csv file to Kiddom.

Once your users are rostered, you can send them login instructions by selecting their account(s) and clicking “Send Login Instructions”.

You have successfully rostered your staff and students! You can always add more staff and students by clicking the Add Users button.

We Rostered! Now what?

We feel that schools should have the option to control how users are accessing their accounts. In order to accommodate the various technology setups that district administrators facilitate, here is a breakdown of how teachers and students can access Kiddom once rostered. Please use the route that makes the most sense for your end-users.

How can teachers access their accounts?
1. Option 1: Google SSO: If your teachers have School Issued Google Accounts, You can direct them to log in using the “Sign in with Google” Button (Google SSO).
2. Option 2: Log in with an email and a password on Kiddom: When you upload teacher accounts and send the email invite to join, teachers can register their account and create their password to log in moving forward.

Here is a guide you can share with teachers that shows both login options. Please refer specifically to the “Email & Password” and “Sign in with Google” sections.

How can students access their accounts?

Students can log in with the same options as above. Students will need a class code provided by their teacher to join their teacher’s Kiddom class(es) for the first time. Use this Student Onboarding Slide Deck to get your students onto Kiddom. This slide deck contains all the information needed to get students onto Kiddom, along with helpful videos and screenshots that will teach them how to use the platform.

What else can I do with Kiddom’s User Management feature?

Edit Users

To edit a user, click on their name. A pop-up will appear that displays a snapshot of their information including their name, email, school, role, and editor permission (teachers and administrators only). Click on the “Edit Account” button at the bottom of the pop-up to edit any of these fields.

Grant Editor Permissions

You can also grant Editor permissions for teachers and administrators. Click here to learn more about Curriculum Management as an Editor.

Reset Passwords

If any of your users need to reset their password, you can prompt a password reset email to be sent to their listed email address. Click on the user, click “Edit Account”, and click “Password reset”.

Delete Users

There are two ways to delete users. First, you can click the box next to a user’s name to select their account and click “Delete Users” at the top. This is a quick way to delete multiple users all at once.

Another option is to click on the user you want to delete and click “Edit Account” in the pop-up. Click “Delete User” at the bottom.